Last Updated: 06/04/2024

CCMC Workshop 2024

The 11th CCMC Community Workshop will be held at The Hotel at the University of Maryland, College Park, Maryland on June 3-7, 2024, with a special theme on open science in modeling.

Biennial CCMC community workshops are designed as opportunities for an in-depth exchange of experiences, opinions and needs between model owners, science and operational users, educators, agency representatives and the CCMC staff.

Community Report

This year, in addition to these CCMC topics, we will hold several discussion sessions focused on open science in modeling, as an NSF sponsored Innovations in Open Science Planning Workshop. These sessions include advancing the open use of models and simulation outputs, open model validation and R2O2R, and open science infrastructure in modeling for heliophysics. The goal is to hold discussions on opportunities and challenges and then follow up with a public community recommendation report.

Each Open Science discussion session is organized by the science organizing committee (SOC), made up of community members. We are requesting input on each discussion topic before, during, and after the workshop.  Each session has a community input document and folder, for anyone to comment. The detailed and block agendas have been updated with these links. 

How to contribute to the discussion sessions and post-workshop report:

  • Please express your interest in contributing to the community recommendation report/paper for Open Science in Modeling and/or joining HOME using this short survey form.
  • Insert your comments under any discussion topic/item in the discussion document;
  • Insert additional topics;
  • Enter your viewpoint in the “Open Comments” area
  • Upload your views/comments as a file into the open comment folder (e.g. pdf, pptx, doc)

Logistics

Participation

This workshop is primarily planned as in-person, however virtual participation will be possible. In-person attendance is strongly encouraged for those who are comfortable traveling. Please contact us with any questions or concerns. The workshop schedule will follow an all-day in-person format.

Zoom Info

A zoom meeting link will be provided to all registered participants, both in-person and virtual, via email about one week prior to the workshop.

Agenda

Presentation Guidelines

  • Please check the agenda for the length of your presentation and allow 2-3 minutes for questions within your total time limit (unless you are speaking in panel with a scheduled Q&A at the end).
  • Because of the number of participants and hybrid nature of the workshop we hope that you will understand our firm AV guidelines.
  • All speakers must provide a final copy of their presentation file by 7am EDT the day they are scheduled to speak.
  • Presentation files should be uploaded to the workshop presentations google drive folder, which is organized by morning and afternoon for each day. Suggested filename: PresentationOrder#_LastName_PresentationTitle. Presentation Order # is the order of your presentation counting from the beginning of each AM or PM schedule block.
  • Accepted presentation file formats: PPTX, PDF, and ODP.
  • Hotel AV staff will be screen sharing all of the presentations from AV laptops (Windows), and it will not be possible for in-person speakers to present directly from their own laptops or for virtual speakers to directly screen share from their own laptops.
  • At the end of the workshop we will provide a final link to all workshop presentation files and recordings. If there is a concern, please let us know.

COVID Safety

  • We encourage self-testing according to CDC guidelines, if you are experiencing symptoms or had an exposure.
  • If you test positive during the workshop

Registration

  • Click here to RSVP/register for the workshop now.
  • We appreciate early RVSPs for workshop planning as well as in-person and virtual attendee limit purposes.
  • There is no registration fee, but RSVP is required.
  • Registration Deadline:  May 24, 2024 (please e-mail us after this date)

Accommodation

  • The workshop will be held at The Hotel at UMD, College, Park, MD.
  • Hotel Reservation Deadline: A limited number of rooms have been blocked at The Hotel at UMD. The discounted group rate of $199 per night (plus applicable taxes) is available to workshop attendees. Please use this link to reserve a room through our room block by Tuesday, May 14th. Alternatively, you may call the Hotel at +1 (301) 277-7777 and mention the 2024 CCMC Workshop for reserving your room.

Transportation

Travel Support Application

We have a limited amount of travel funding available from our NSF sponsor (as an Innovations in Open Science Planning Workshop) for those participants interested in contributing to Open Science sessions and the community report. Please note that this funding only covers flights (booked by our booking agents) and hotel accommodations (booked by you and paid directly by us). This does not include reimbursement for travel already booked or paid.

The travel funds will support a diversified group of scientists including modelers and users, underrepresented groups, scientists at different career phases, early career, mid career, and senior. IDEA (Inclusion, Diversity, Equality and Accessibility) is our primary consideration when we distribute the travel support and invite speakers. Our objective is to involve the broadest community as possible and provide an unbiased recommendation of open modeling infrastructure to the community.

Click here to apply for Travel Support

Deadline of application: May 17, 2024

The travel support is provided by the National Science Foundation: NSF award AGS-2423907 to The Catholic University of America (CUA). The open modeling workshop sessions within the CCMC Workshop are in answer to the NSF Dear Colleague Letter: Innovations in Open Science (IOS) Planning Workshops.

Restaurants

Code of Conduct

CCMC is committed to providing a safe, productive, and welcoming environment for all. This includes respectful treatment of everyone regardless of gender, gender identity or expression, sexual orientation, disability, physical appearance, age, body size, race, religion, national origin, ethnicity, level of experience, political affiliation, as well as any other characteristic protected under state or federal law. This policy applies to all attendees at CCMC workshop activities including scientists, students, guests, staff and contractors participating in scientific sessions, auxiliary meetings, and social events associated with any CCMC workshop gathering or other activity.

Reporting: The individual is encouraged to contact whichever member they are most comfortable with, including the CCMC Workshop Coordinator or Chair, (Elana Resnick -Coordinator, Masha Kuznetsova- Chair, Jia Yue –  Co-Chair). All reports will remain completely confidential. Anonymous reporting is also acceptable.

Further Expected Behavior:

  • All participants are treated with respect and consideration, valuing a diversity of views and opinions
  • Be considerate, respectful, and collaborative
  • Communicate openly with respect for others, critiquing ideas rather than individuals
  • Avoid personal attacks directed toward other participants
  • Do not interrupt others or talk over others
  • Keep comments succinct and to the point and thus give everyone the opportunity to contribute to the discussion
  • Be mindful of your surroundings and of your fellow participants
  • Alert CCMC staff and suppliers/vendors if you notice a dangerous situation or someone in distress
  • During and after the CCMC workshop, presentation materials will be available online. Workshop attendees will respect the intellectual property rights of others and follow best practices.
  • Respect the rules and policies of the workshop and hotel

All participants are required to abide by this Code of Conduct and NSF’s anti-harassment policy.

Contacts

Workshop organizers: Masha Kuznetsova, Jia Yue, Leila Mays, and Chiu Wiegand

Science Organizing Committee (NSF Innovations in Open Science Planning Workshop): Nick Arge, Gian Luca Delzanno, Janet Green, Zhengang Huang, Lan Jian, Jon Linker, Piyush Mehta, Nishtha Sachdeva, Michael Wiltberger.

Logistics & Registration: Elana Resnick

Website updates: Tyler SchieweMichelle Mendoza, & Elana Resnick

Technical support: Poly Manessis Tina Tsui